Conditions of Hire

Contacts

Hours

1. No play, concert, dance or any other function shall continue in the building after 11:45pm on any evening.
2. The Bar will close at, or before, 11:30pm on all evenings.

Refreshments and alcohol

1. Only food purchased on the premises, and from the SMHC staff or contractors, may be consumed on the premises. The Hirer shall not bring food onto the premises other than for items to be used in raffles.
2. The Hirer must make their own arrangements with the Hall Caterer for all catering and napery requirements, including costs of laundering.
3. Only alcohol purchased on the premises, and from the SMHC staff or contractors, may be consumed on the premises. The Hirer shall not bring alcohol onto the premises other than for items to be used in raffles (see d. below for sole exception). The Hirer must make their own arrangements with the Hall Bar Manager for all special alcohol requirements (e.g. champagne, wine provided with meals etc).
4. By agreement only, the Hirer may supply their own wine, for which there will be a corkage charge.

Charges

1. All fees are payable in advance.
2. Cheques for hire of the hall to be made payable to ‘Southampton Masonic Hall Co. Ltd.’
3. Bank details for payment by BACS transfer are provided on booking.
4. Cheques for food to be made payable to ‘Carol’s Catering.’

Insurance

1. The maximum number shall not exceed 120.

Indemnity and damage

1. The Hirer shall take good care of, and shall not cause any damage to be done to, the Hall or any parts thereof, to any fittings, equipment or other property therein.
2. In the event of any damage done, the Hirer shall forfeit the ‘Damage Deposit’. In the event that such damage, however caused, shall exceed the amount of the ‘Damage Deposit’, the Hirer may be required to pay the full cost of all repairs or replacements.
3. The SMHC will not accept responsibility for any damage, loss or theft of any property belonging to the Hirer or any person in the Hirer’s party.
4. The SMHC shall not be responsible for any loss due to anything which may cause the Hall to be temporarily closed or that the hiring be interrupted or cancelled.
5. The Hirer shall, at the end of the period of hiring, leave the hall, and all rooms used, together with all fittings and equipment, in a clean and orderly state. The Hirer may be charged for the cost of cleaning in the event of a breach of this condition.
6. Sellotape must not be used to fix signs, notices etc. to walls, doors, etc.

Furnishings and equipment

1. No bolt, nail, screw or other fastenings may be attached to the walls, woodwork or furniture in the hall.
2. No flags, emblems or other decorations shall be displayed outside the hall without the prior consent of the SMHC.
3. The Hirer must, at the end of the hire period, leave the hall in a clean and orderly state and must clear away all property and equipment that has been brought in to the hall for the hire period.

Parking

1. The car parks surrounding the hall are public car parks and are not provided exclusively for the hirers. The Hirer and party are responsible for paying all charges and the SMHC accepts no responsibility for the parking fees and safety of vehicles.

Data protection

1. All personal information collected when you make a booking will be held on file (either manually or electronically) by SMHC. It will be used only for the purpose of this booking and any future bookings by the Hirer. It will only be passed on to third parties at the specific request of police or legal authorities.

See our Privacy Policy for full details of how we handle personal data.